Document the movement of your products with inventory vouchers!

Warehouse receipts are documents that prove the addition or issuance of products, helping you manage inventory easily and track product movements accurately.

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#Difference between receipts and invoices

• Invoices: Document sales or purchase transactions, affecting inventory quantities.

• Warehouse receipts: Record product movements in the inventory system. They affect the quantities and cost of inventory.

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#When to use warehouse receipts?

• When receiving products from the supplier before receiving the purchase invoice:

  1. Issue an addition receipt to add quantities to the inventory.

  2. Upon receiving the invoice, convert the receipt to a purchase invoice to reflect the financial impact on the platform.

• When performing manufacturing operations that require converting raw materials into final products such as: (cake making, perfumes, or canned coffee mix):

  1. Create an issuance receipt for the raw materials, such as: (coffee beans, cardamom, packaging bags).

  2. Create an addition receipt for the final product such as: (special coffee blend).

ℹ️ In this case, all used products (raw materials and final product) must be of the type of simple or multiple products, to ensure the process is carried out correctly on the platform.

• When exchanging products from the supplier without issuing an invoice:

  • Create an issuance receipt for the exchanged products.

  • Create an addition receipt for the new products received from the supplier.

ℹ️ If the value of the exchanged products differs from the value of the new products, the products must be returned, then the quantity of new products entered via a purchase invoice, to ensure purchases and tax declaration are calculated correctly.

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#Steps to create a warehouse receipt

1. Go to:

   • Products and Inventory > Warehouse Receipts.

   • Choose "Addition Receipt" when adding products. Or "Issuance Receipt" when issuing products.

2. Add the following data:

   • Date of the receipt.

   • Branch where the quantity will be reflected "addition or issuance".

   • Notes (if any).

   • Products and their details.

ℹ️ The average cost of the product is updated automatically after adding the receipt, to ensure more accurate cost calculation.

ℹ️ Choosing a previous date will affect your reports and account statements based on that time, while quantities will be updated immediately.

• Attachments (if any).

• Click "Confirm".

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#Converting an addition receipt to a purchase invoice

1. Upon completing an addition receipt, a "Purchase Invoice" option will appear, click it to convert the receipt to an invoice.

2. Add the supplier and payment information.

3. Review the data, then click complete.

ℹ️ The average cost of the product is calculated when adding the receipt and cannot be changed when converting the receipt to an invoice. If you wish to change it, you can modify the receipt before converting it to an invoice, to ensure the stability of costs associated with sales operations.

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#Modifying warehouse receipts

If the receipt is "Approved", go to:

1. Products and Inventory > Warehouse Receipts.

2. Click on the icon (👁️).

3. Click on the three dots at the top left of the page.

4. Choose Edit > Confirm.

5. Modify the required data.

6. Click Confirm.

If the receipt is "Draft", go to:

1. Products and Inventory > Warehouse Receipts.

2. Click on the icon (✏️).

3. Modify the required data.

4. Click Confirm.

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#Deleting warehouse receipts

Go to:

1. Products and Inventory > Warehouse Receipts.

2. Click on the icon (🗑️).

3. Click Confirm.

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#Frequently Asked Questions

1. Can I upload products via an Excel file when issuing warehouse receipts?

Yes, you can do so by following these steps, go to:

• Products and Inventory > Warehouse Receipts.

• Choose "Addition Receipt" when adding products. Or "Issuance Receipt" when issuing products.

• Add the main information.

• Click on Import Products > Read import instructions > Download the Riwaa template.

• Add the required data.

• Upload the file to the platform.

• Add attachments "if any".

• Click Confirm.