How to manage cost centers on the Riwaa platform

Cost centers are an effective way to track and analyze the costs of your business activities, helping you collect and track costs related to a specific department or one of your branches. Although cost centers do not add direct profits, they contribute to effective cost management. On the Rewaa platform, you can easily add and use cost centers.

#How to Add Cost Centers

1. Go to: Settings > Finance > Cost Centers.

2. Click on "New Cost Center."

3. Add the following data:

   • Category Name: such as Riyadh Branch Costs.

   • Category Options: such as Marketing and Advertising, Employee Salaries.

4. Click "Save."

ℹ️ Note: You can use cost centers on: Purchase Invoices, Expenses, Journal Entries.

#How to Use Cost Centers

When adding purchase invoices, expenses, or journal entries:

1. Click on the arrow next to cost centers.

2. Select the required cost center.

3. Click "Assign."

#Managing Cost Centers

Edit a Cost Center:

1. Go to Settings > Finance > Cost Centers.

2. Click on the icon (🖊).

3. Edit the required data:

   • Category Name.

   • Category Options.

   • Add a New Cost Center (➕).

   • Delete a Cost Center within the Category (🗑️).

4. Click "Save."

Delete a Cost Center from the Platform:

1. Go to Settings > Finance > Cost Centers.

2. Click on the icon (🗑️).

3. Click "Delete" to confirm the operation.
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⚠️ Warning: When deleting a cost center:

• Previous transactions associated with it, such as purchase invoices and expenses, will not be affected, but you will not be able to use it when filtering search results or knowing the cost centers for purchases or expenses, etc.

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#Frequently Asked Questions

1. How do I track cost centers?
   Through financial reports, results can be filtered by the desired cost center.

2. Is there a limit to the number of cost centers?
   There is no limit; you can add all the cost centers you have.

3. Can I choose more than one cost center on purchase invoices and expenses…?

   Yes. You can select more than one cost center.

4. Can I add a cost center after saving purchase invoices and expenses…?

   Yes. You can add the cost center later on invoices, expenses, or journal entries.

5. Does modifying the name of a previously added cost center reflect on purchase invoices and expenses…?
   Yes. The new name is automatically reflected on previously added cost centers.

6. Can I restore a cost center after deleting it?

   No, you cannot. Deleting a cost center results in permanently deleting all its data.

7. Does deleting a cost center affect financial reports?
   Deleting cost centers does not affect financial amounts, but it stops its use as a filter in reports.