How to review and manage purchase invoices on the Riway platform

The purchase invoices interface allows you to access and manage all the purchase invoices you have issued from the platform. In this article, you will learn about all the available options.

#Accessing the Purchase Invoices Interface

1. Go to Purchases and Suppliers > Purchase Invoices.

2. All the invoices you have added appear.

#Searching for Purchase Invoices

• Search for the invoice using the invoice number, supplier name, or supplier invoice number.

#Customizing Columns

1. Click on "Customize Columns."

2. Check (✔) the data you want to display, such as the supplier invoice number, notes, and others.

#Editing a Purchase Invoice

ℹ️ You can edit some data in the purchase invoices.

1. Click on the required purchase invoice.

2. Click on the three dots (⋮).

3. Choose "Edit Invoice."

4. Edit the required data:

   • Creation date.

   • Supplier invoice number.

   • Notes.

   • Payment details.

5. Click on "Edit."

#Deleting a Purchase Invoice

ℹ️ Deleting purchase invoices is only available for invoices in (Draft) status

From the purchase invoices list:

• Click on the three dots in front of the invoice.

• Choose "Delete."

• Click on "Confirm Deletion."

#Updating Selling Prices After Issuing a Purchase Invoice

ℹ️ You can update the selling prices of products directly to balance the profit margin if the product cost changes.

From the purchase invoices list:

• Click on the purchase invoice to view the details.

• Click on "Edit Prices."

• Adjust the required prices.

• Choose to apply the update to the branch purchased for, or all branches.

• Click on "Review and Save Changes."

#Reissuing a Purchase Invoice

From the purchase invoices list:

• Click on the three dots in front of the invoice.

• Choose "Reorder."

• Review the added data

• Specify payment details.

• Click on "Complete."

#Printing Product Barcodes

From the purchase invoices list:

1. Click on the invoice number.

2. Click on the "Print Barcode" option.

3. Select the appropriate options.

4. Click on "Print."

#Exporting Purchase Invoices as an (Excel) File

1. Click on "Export All."

2. An (Excel) file is downloaded to your device.

#Printing or Saving a Purchase Invoice as a PDF

1. If the payment status is fully paid: Click on the icon (🖨️) in the filter column.
   If the payment status is partially paid or unpaid or draft: Click on the three dots (⋯) in the actions column, then choose Print.

2. In the print window:

   • To print: Choose the printer name and click on "Print."

   • To save: Choose Save as PDF file format, then click on "Save."

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#Frequently Asked Questions

1. Can I know all the purchase invoices for a specific supplier?

Yes, this can be done through the purchase invoices interface:

1. Click on the filter icon in the supplier column.

2. Check (✔️) the supplier's name.

3. Click on "Apply." All the supplier's invoices will appear.

2. Can I search for a product name to find related purchase invoices?

Yes, this can be done through the reports section, go to:

1. Reports > Inventory > Purchase Invoice Details.

2. Click on the filter icon in the product name column.

3. Enter the product name.

4. Click on "Apply" to show all related purchase invoices.

3. How can I know purchase invoices in a specific branch for a specific supplier?

Through the purchase invoices interface:

1. Activate the columns you need by customizing the columns (such as supplier, location).

2. Click on the filter icon in the supplier column and select the supplier's name.

3. Click on the filter icon in the location column and select the location.

4. Purchase invoices will appear according to the data you selected.

4. Can I print a purchase invoice if it is in (Draft) status?

Yes, you can do that, click on the three dots in the actions column, choose "Print."