How to create a payment voucher for suppliers from the Riwaa platform

A payment voucher is a document that proves the payment of an amount to the supplier, whether the amount is an advance payment added to the supplier's balance for later use, or to settle a due purchase invoice.

💡 Example: If you pay the supplier 1,000 riyals before creating the purchase invoice, you can record it as an advance payment, and when the invoice is created, you can use this balance when settling it.

#Steps to Create a Payment Voucher for Suppliers

1. Go to Purchases and Suppliers > Supplier Payments.

2. Click on "Create Invoice Payment / Advance Payment."

3. Select the supplier's name.

4. Choose the payment type "Advance Payment."

5. Specify the payment method.

6. Enter the paid amount and the date of the payment creation**.**

7. Add notes "if any."

8. Click on "Pay."

#Steps to Settle a Purchase Invoice for the Supplier

1. Go to Purchases and Suppliers > Supplier Payments.

2. Click on "Create Invoice Payment / Advance Payment."

3. Select the supplier's name.

4. Choose the payment type "Invoice Payment."

5. Specify the payment method "Debit."

6. From the left menu, select the invoices you wish to settle.

7. Enter the paid amount.

8. Specify the creation date.

9. Add notes "if any."

10. Click on "Pay."

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#Frequently Asked Questions

1. What is the difference between an advance payment and an invoice payment?

   • Advance Payment: An amount you pay to the supplier before receiving the goods or creating the purchase invoice.

   • Invoice Payment: Settlement of a pre-existing purchase invoice on the platform.

2. Can I record a partial payment for the purchase invoice?

   Yes, you can enter any amount equal to or less than the remaining amount on the invoice, and the invoice will remain open until the payment is complete.

3. Can I specify the payment date?

   Yes, you can specify the date when creating the payment.