If you have a financial obligation to a supplier for providing a service or product, you can easily document the amount paid to them through the Riwaa platform. In this article, we explain the steps in detail.
Steps to Pay an Amount Due to the Supplier
From the Suppliers List
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Go to Purchases and Suppliers > Suppliers.
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Search for the supplier by name or code.
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Click on the three dots in the actions column.
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Choose "Pay Outstanding Amounts."
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All outstanding invoices for the supplier will appear.
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Click on the arrow (>) next to the invoice number to view the details of each invoice.
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Select the payment method.
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Enter the amount you will pay (the full outstanding amount or part of it).
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Click on the "Pay" option at the bottom left of the screen.
ℹ️ To pay all invoices at once:
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Check the ☑️ box next to the (Invoice Number) column.
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All invoices will be selected.
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Ensure you choose the payment method.
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Add notes "if any."
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Click on "Pay."
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The payment process is documented on the platform, and the disbursement voucher is issued automatically.
From the Purchase Invoices List
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Go to Purchases and Suppliers > Purchase Invoices.
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Search for the invoice number.
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Click on the three dots in the actions column.
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Choose "Settle."
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Enter the amount you want to pay to the supplier.
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Select the payment method.
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Click on "Pay."
ℹ️ Note: If you have returned goods to the supplier and have not received their value back, you can use this credit to pay the amount due to the supplier (settling dues with debts).
In this case, the "Debtor" option will automatically appear among the payment methods, enter the amount you want to settle and then complete the steps. To directly deduct the balance from unpaid return invoices to the supplier, and settle the purchase invoices you selected, with the disbursement voucher issued automatically.
Disbursement Voucher
The platform automatically creates a disbursement voucher after documenting the payment to the supplier.
To print the disbursement voucher, go to:
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Supplier Payments.
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Click the 🖨️ icon.
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Select the printer name.
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Click "Print."
To save the disbursement voucher as a PDF:
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Click the 🖨️ icon.
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Choose "Save as PDF."
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Click "Save."
Frequently Asked Questions
1- What are the available payment methods to settle amounts due to the supplier?
The Riwaa platform provides two payment methods (Cash, Credit Card). You can add other payment methods through Settings > Payment Methods. For more details click here.
2- Can I pay all outstanding invoices to the supplier at once?
Yes, you can settle multiple invoices at the same time if the payment method is the same. If the payment methods differ, you must settle each invoice separately.
3- Is there a notification to alert when there are amounts due to the supplier that have not been settled?
No, there is no notification for that. You can find out the amounts due through the suppliers list, or through the Supplier Dues Report.
4- Can I add the entire amount paid by the supplier and have it automatically distributed across the invoices from oldest to newest?
Yes, you can do that. Enter the required amount in the (Paid Amount) field, and the amount will be automatically distributed across the outstanding invoices starting from the oldest to the newest.