Purchases Invoice Summary Report

The Purchase Invoices Summary Report helps you track the payment status for each purchase invoice issued via the Riway platform.

#Accessing the Report

1. Go to Reports > Inventory > Purchase Invoices Summary Report.

2. Click on the report to view details.

#Searching the Report

You can search using:

• Supplier name.

• Purchase invoice number.

#Filtering Search Results

1. Click on "Filter."

2. You can filter search results by:

• Creation date.

• Purchase invoice number.

• Location.

• Supplier name.

• Supplier code.

• Total.

• Payment status.

• Amount paid.

• Amount due to the supplier.

3. Click on "Apply."

#Setting the Time

1. Click on the time field.

2. Select the desired time frame:

• 24 hours (default setting).

• Choose a custom period (temporary or fixed).

To choose a temporary period:

• Click on "Edit Temporary Period."

• Set the start time and end time.

• Click on "Apply."

To add a fixed period:

• Click on "Set Fixed Period."

• Add the period name.

• Set the period hours.

• Click on "Apply."

#Sorting Data

1. Click on the "View by" field.

2. Choose the appropriate order to display data in the report.

#Report Data

The report displays all purchase invoices with their payment statuses based on the specified date, time, and filter factors.

Invoice Number

Purchase invoice number.

Location

The branch you selected when issuing the purchase invoice.

Creation Date

The date the purchase invoice was created.

Supplier Name

The supplier you selected when issuing the purchase invoice.

Supplier Code

The code assigned to the supplier.

Total (Including Tax)

Total invoice amount including tax.

Total (Excluding Tax)

Total invoice amount excluding tax.

Payment Status

- Paid.

- Partially Paid.

- Not Paid.

Amount Paid

The amount paid to the supplier.

Amount Due to Supplier

The remaining amount to be paid to the supplier.

ℹ️ Note: The table contains several columns. Use the scroll bar below the table to view all columns.

#Exporting the Report

1. Click "Export."

2. Choose: xlsx.

3. An (Excel) file is downloaded to your device.

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#Frequently Asked Questions

1. Can I export the report for a specific supplier? Yes, click on Filter > Enter supplier name > Click on Apply > Export.

2. How do I know the unpaid invoices for a specific supplier?

   Click on Filter > Enter supplier name > Click on Apply > Click on the filter icon in the Payment Status column > Choose Not Paid > Check the Invoice Number column for invoice numbers.

3. How do I know the partially paid invoices? Click on the filter icon in the Payment Status column > Choose Partially Paid.

4. Why aren’t all data displayed in the report?

   Use the scroll bar below the table to view all data, or click on Export to view all data in an Excel file.