Discover the highest expenses in your business

The Riwaa platform offers the Expense Categories Report which highlights the highest expenses by category over a specified time period, helping you identify which categories consume the largest portion of your budget, allowing you to monitor these expenses periodically and make appropriate financial decisions.

#Benefits of the Expense Categories Report

• Understanding the distribution of costs by category.

• Identifying categories that consume the most financial resources.

• Assisting in making decisions to reduce costs or reallocate resources.

• Facilitating future budget preparation by understanding past spending patterns.
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#Accessing the Expense Categories Report

1. Go to Reports > Finance > Expense Categories.

2. Click on the report to view details.

3. Select the time period.

#Sorting Data

Choose the appropriate sorting method:

• Total amount (from highest to lowest).

• Total amount (from lowest to highest).

• Number of transactions (from highest to lowest).

• Number of transactions (from lowest to highest).

#Filtering Search Results

You can filter search results when adding cost centers:

1. Click on "Filter".

2. Select the cost center.

3. Click on "Apply".

4. Results appear according to the selected cost center.

ℹ️ If you haven't added any cost centers, a window will appear (No cost centers added).

To learn how to add a cost center, click here.

#Reading the Expense Categories Report

The report shows the following data:

• Categories: such as rent expenses, salaries.

• Number of transactions: the number of times the expense was added to this category.

• Average transaction amount = (Total amounts spent ÷ Number of transactions).

• Amount percentage = (Total expense amount ÷ Total category expenses) × 100.

• Total amount: the total amounts spent in the category.

• Total: total expenses for all categories.

ℹ️ All this data depends on the time period you selected.

#Exporting the Expense Categories Report

1. Click on "Export":

   • To export the report to an Excel file, choose: Excel File.

   • To export the report to a PDF file, choose: PDF File.

2. The file is downloaded directly to your device.

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#Frequently Asked Questions

1. **Can I view expenses for specific branches only?
   **No, this report displays categories in total for all branches.

2. **Why do some categories show a value of (0)?
   **It means that the expense in this category was deleted after being added.

3. How do I know the total expenses during a specific period?

   Through the Expense Categories Report > Select the time period > The total appears at the end of the list.

4. Can I print the Expense Categories Report from the platform?

   You can print the Expense Categories Report by first exporting it in Excel or PDF format, then printing it from the file.