Product types vary and diversify according to the nature of the business activity, including: multi-type products. In this article, you will learn the steps to add it to the platform.
What is a multi-type product?
It is a product that is available in several options, such as color, size, or scent. Like plastic cups in different sizes, or perfumes in different scents, and others. Each type has a different SKU (Stock Keeping Unit), and the multi-type product can be sold by piece, by weight, or by package, and may be tracked by batch number or serial number.
Basic Definitions:
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SKU (Stock Keeping Unit): A unique code for the product consisting of numbers or letters, not repeated on another product. You can add it according to the indexing system in your establishment, or generate it from the platform.
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Barcode: A set of numbers that distinguish products from each other.
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Packaged Product: Sold by piece and carton.
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Weighted Product: Sold by weight.
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Batch Tracked Product: Has an expiration date, like medicines.
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Serial Number Tracked Product: Has a serial number, cannot be repeated on any other product, like electronic devices and mobiles.
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Initial Cost: The amount paid to the supplier to purchase or manufacture the product, and helps in calculating net income.
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Initial Quantity: The quantity you have available for this type of product.
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Retail Price: The selling price of a single unit to the customer.
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Wholesale Price: The selling price in large quantities, usually lower than the retail price.
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Last Purchase Price: The last purchase price of the product from the supplier, considered as the initial cost of the product.
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Disable Inventory Management: Used temporarily when the product is currently unavailable in stock or has no specified cost. Also for intangible products such as services.
Steps to Manually Add a Multi-Type Product
Step One: Choose the Product Type
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Go to Products & Inventory > Products > New Product.
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Choose the product type: Multi-type Product.
Step Two: Add Main Information
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Product name.
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Description (optional).
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Product images (optional):
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Click on "Search for Images".
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Choose the image or set of images you have and add them to the platform.
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When adding more than one image, mark (✔) the main image to appear on the cashier screen.
Step Three: Add Product Options and Types
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Add product options, such as: (Color, Size, Flavor, etc.).
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Enter the option value, such as: Red, Green, Blue.
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Press the ENTER key on the keyboard after each option you add.
⚠️ Note: Options or values cannot be deleted after adding the product to the platform. You can only add new options and values.
To add additional options for each type:
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Click on "Add More Details".
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Enable the option (This product has additional options) if the customer can specify some preferences or additional services, such as gift wrapping service. For more details about additional options click here.
Step Four: Add Product Type Data
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The name and SKU for each type appear automatically based on the product options and option values, you can modify them if needed.
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Barcode (optional).
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Product type image (optional).
Step Five: Choose the Sub-Product Type
Packaged Product:
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Mark (✔️) the option "These products are sold in a package"
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Add the package size.
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The package name and SKU appear automatically, you can modify them if needed.
Batch or Serial Number Tracked Product:
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Mark (✔️) the option "Track the product"
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Choose the tracking type.
⚠️ Note:
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The tracking option must be added to the product before saving its data in the inventory system.
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Tracked products are not currently supported for linking with online stores.
ℹ️ Note: To know the steps to add a tracked product, click here.
Step Six: Add Inventory and Pricing Details
Mark (✔️) the following options according to the product type:
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Disable Inventory Management: For services or products that do not have a quantity or cost.
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Weighted Product: For products sold by weight.
Add the following data:
- Initial quantity for each type.
ℹ️ Note: You can add quantities later when issuing purchase invoices.
- Retail price.
⚠️ Note: Adjust the tax settings (inclusive or exclusive) before uploading products, to know the steps, click here.
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Wholesale price (if any).
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Last purchase price.
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Initial cost.
⚠️ Note: Initial cost cannot be added or manually modified after saving the product data.
- Choose the sales tax type.
Step Seven: Classify the Product
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Product Category:
Choose the product category, or click the (+) sign and add a new category. For more details on how to add categories, click here.
ℹ️ Note: Determining the category helps you divide products on the sales screen, and know the sales of each category through the sales report by categories.
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Supplier:
Choose the supplier name, or click the (+) sign and add the supplier's data. For more details on how to add a supplier on the platform, click here.
ℹ️ Note: Determining the supplier helps you know the sales from each supplier through the sales report for each product and search by supplier name.
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Brand:
Choose the brand, or click the (+) sign and add the name.
ℹ️ Note: Determining the brand helps you know the sales for each brand through the sales report for each product.
Step Eight: Add the Product to the Platform
- Click "Save". The product is added directly in the products section. You can start selling it or add purchase invoices for it and other operations.
Frequently Asked Questions
1- Does the product description appear on the sales invoice?
The description is part of the product data in the inventory and does not appear on the sales invoice.
2- Can I specify an image for each type of product?
Yes, you can add an image for each type of product. Click on the image field next to each type's name, and choose the type's image from the images you previously added, for more details on adding images, click here.
3- Is there a limited number of types I can add?
Yes, you can add 45 types for each multi-type product.
4- Can I disable inventory management for one type of product?
Inventory cannot be disabled for one type, the disablement applies to all types.
5- Can I stop selling the product?
Yes, remove the mark (✔) from the option (Saleable) under the type's name.
6- Can I stop purchasing the product?
Yes, remove the mark (✔) from the option (Purchasable) under the type's name.
7- Can I add a different cost for each type?
Yes, you can add a different cost for each type.
8- Does the product name change when changing the platform language to English?
No, product names appear as they were added. You can enter the name in Arabic and English together in the same field when adding the product to appear in both languages.
9- I entered the initial cost incorrectly, how can I modify it?
After saving the product data, the initial cost cannot be manually modified or updated via an (Excel) file. The product must be deleted and re-added.
10- How can I change the product cost if the supplier's price is not fixed?
When entering a purchase invoice with the new price, the average cost price is directly reflected on the product data.
11- How do I print the product barcode?
After adding and saving the product, click on print barcode. For more details click here.
12- Can I transfer inventory "stock transfer" for the multi-type product?
Yes, it can be done by using the SKU of the type you want to transfer to the other location.
13- Can I delete one of the multi-type product types?
One type of the multi-type product cannot be deleted individually, but it can be hidden by removing the mark (✔) next to the product type. The product type and all fields associated with it in inventory and pricing details will be hidden.